How To Customize Invoices Template Images?

How Photo Editors Customize an Invoice Template for Their Service

A photo editor’s livelihood is images, so it makes sense that their invoice should include an image too. Plus, a customized invoice is an excellent marketing tool and it can promote customer retention.

Finding innovative ways to upgrade the format of your invoices will not only make it easier for clients to pay you, but it will also demonstrate your skills to anyone who does business with you. It shows initiative, thoughtfulness, and, most importantly, creative flair.

In this post, we’ll cover the importance of images in a photo editor’s invoices as well as a step-by-step guide for creating one you and your clients will love.

Why A Photo Editor Invoice Template Needs A High Quality, On-Brand Image

Customized invoices have become a huge trend in the 2020s. From adding “thank you” notes at the end of the invoice to setting up automatic reminders for upcoming payments, the personalization of invoices has become a major tool for amplifying professional yet encouraging client engagement.

But for a photo editor, there’s another great way to accomplish deeper client engagement according to Gartner. Adding a high-quality, on-brand images that showcase your skills and adds an enhanced visual component to what is otherwise a rather mundane document.

With the right image, you can both improve the overall visual appeal of your invoices and display your unique professional skills at the same time.

The Value Of An Image In An Invoice For Marketing Purposes

Adding an image to your invoice isn’t just for visual appeal. It can also be used as a subtle yet effective marketing tactic. By adding an image to your invoice, you give clients an opportunity to perceive your techniques and cultivate a better understanding of your skills. And if the image is of yourself or your team, it creates a personal connection—especially if your clients are not dealt with face to face.

Adding a cutout image to your invoice requires all the skills you already advertise: editing, image transferring, cropping, and cross-platform integration.

By inserting an image in your invoice template, you add another dimension to your profession and give clients an up-close look at your skills. All in the place, they probably least expect it.

What Every Invoice Template Needs To Include (Aside from an image!)

Your invoice can be creative, innovative, and visually engaging. But if it lacks fundamental information, the whole document will fall flat. When designing your own invoice template, it’s absolutely essential to include the following information:

  • Date
  • Invoice number
  • Your name/company name
  • Name of client
  • List of products/services obtained
  • Corresponding amounts owed
  • Total amount owed
  • Current payment information
  • Payment terms

If you want to go a step further, you can also add a “thank you for your business” message at the end of the document to share a little bit of gratitude with your client. Aim to keep your invoice design clear, direct, and free of unnecessary clutter. A crisp, good quality image will be enough, so take it easy on the shapes, fonts, and colors.

A Step-By-Step Guide To Creating An Invoice Image Using Cutout.Pro

Step 1: Choose an image
Pick an image that encapsulates your brand. It could be an image of yourself or your team members, or something from your portfolio that makes you proud.

customize invoice

Step 2: Upload and remove the background
Upload your selected image to Cutout.Pro, and use the background remover tool to clean up the background. Now you should have a transparent background with your chosen image overlaid in front.

Step 3: Adjust color and size
You can now change the color of the background to something that suits the aesthetic of your invoice. You can also adjust the size of your cut-out image to make it stand out.

customize invoice by changing background

Step 3: Download as an invoice header image
When you’re happy with how it looks, save the file as an invoice header image (or as a PNG). Then you can click download. You should find the file saved in your “Downloads” folder.

invoice header

Step 4: Upload to other software

Software platforms like Word, Excel, and Photoshop are just some of the places you can create your own customizable invoice templates. While designing your template, insert the image you made with Cutout.Pro and you’ll have your personalized new invoice ready for use.

How Do I Add A Cutout Photo To An Excel Or Word Invoice Template?

It’s easy to insert a cutout photo into Excel and Word documents. These are some of the easiest and most accessible platforms to design and create your own reusable invoice templates, so knowing how to add images is crucial to a successful document.

Microsoft Word: Open your Word application. In the upper left corner, you should see a button that says “Insert”. Select that button and it will provide you with a variety of different image and shape options. Select the Pictures option and you will be directed to your Downloads folder.

Microsoft Excel: Open your Excel application. Along the top toolbar, you should see a button that says “Insert”. Click that button, and it will give you the option to select a variety of different image types (Pictures, Online Pictures, Shapes, etc.). If you have your cutout image already saved on your computer, simply select the Pictures option and you will be directed to your Downloads folder.

The Importance Of Regularly Updating An Invoice Photo

Long gone are the days when an invoice was just an invoice.

In today’s world, an invoice is so much more than just a financial document. It’s a marketing opportunity, a thank-you message, and even a mini portfolio.

Instead of blending in with the millions of dull, predictable invoices that circulate the globe on a daily basis, why not take this essential business document as an opportunity to show off your photo editing skills? After all, this is a competitive industry and you have to keep your audience on their toes.

Regularly updating your invoice photo keeps things fresh and exciting for clients. They will appreciate the level of detail and the level of commitment you show towards innovation and creativity.

As a photo editor in today’s marketplace, adding original, beautiful, and regularly updated images is the best thing you can do for your invoice templates.

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